What you'll accomplish
Load your staff handbook, licensing requirements, and enrollment policies into a Claude Project once. Every communication, policy question, and document it writes will be calibrated to your center's actual situation from that point on.
What you'll need
How-To Guide: Build a Claude Project as Your Director Operations Assistant
Before creating the project, gather three documents:
Document 1: Center Overview (create in Google Docs or Notepad)
Center: [Name], [City, State]
Licensed capacity: [# children]
Ages served: [range]
Staff count: [#]
Program philosophy: [2-3 sentences]
Key licensing agency: [state agency name]
Subsidies accepted: [CCDBG/state vouchers/Head Start/none]
Software used: [Brightwheel/Procare/etc.]
Director name: [your name]
Document 2: Staff Handbook (use existing if you have one; paste key sections if not)
Document 3: State Licensing Quick Reference (optional but powerful) A one-page document listing your state's key requirements: staff:child ratios by age group, required training hours, background check requirements, required documentation for annual renewal.